Mobile forms are essentially applications that are created for their use on tablets and on smartphones. They essentially cater to the creation, filling and submission of forms with data that is collected from participants, volunteers, customers or any other stakeholders. In this age, almost every business has field workers that are required to collect important and substantial data and mobile form apps such as ProntoForms allow field workers to eliminate traditional paperwork required in their jobs with digital forms that are easy to fill and retain.
If you are a field worker, a manager or a business owner and your company is still stuck in traditional methodologies of form filing, listed below are five benefits of using mobile form apps that are likely to help your business substantially:
1. Field Workers can submit data in real-time
If field workers use mobile form apps to collect data from the field and have internet connectivity, they can submit the collected data in real-time. As opposed to the traditional paper form of collecting form data, workers would have to wait till the end of the day to submit their work in their offices and only then could other employees use the presented data. With mobile form apps, the data collected in the field can be viewed and analyzed by employees in the office in real-time.
2. Mobile Form apps are environmentally friendly
If your business is looking to go green, mobile form apps are ideal for you as they eliminate the need for paperwork altogether. Since mobile form apps automate the process of data collection and data analysis, the manual steps within the process get eliminated and so does the need to use paper.
3. Mobile form Apps have a lot of functionalities
Mobile form apps make the work of field workers as simple and easy as possible by allowing them to make use of a number of functionalities. Mobile form apps work offline as well, so workers working in an area with little or no internet connectivity can still save their work and get it uploaded once they are in an area with internet connectivity. They also allow workers to make automated calculations, estimate the time spent in one area or on one form, retrieve previously filled forms, take pictures for notes, take pictures as OCR and scan documents.
4. Mobile form apps can work as purchase order requests
Other than collecting stakeholder data in the field, mobile form apps can also be used to record purchase order requests for office equipment, supplies and other required materials. By enabling the purchase order option on mobile form apps, filing in the required fields would create a purchase order automatically and send it to the concerned department. If employees need to create a record of purchase receipts for which they require reimbursement, they can simply maintain a record in the mobile forms app by taking a picture of every receipt and then compiling them later on.
5. Mobile form apps can work for driver and fleet management
Logistics and transportation companies can also make use of mobile form apps as companies can keep track of their fleet, their drivers and their pertaining deliveries. Each order completed would require a lot of paperwork to be completed traditionally. However, with mobile form apps, all this paperwork can be completed in a digital manner, in a sequence which is easy to track and manage. If drivers can complete the required data in the field, the employees in the office would be able to understand in real-time where a package is, and also harness the power of GPS tracking. Mobile form apps have multiple uses and their applicability is only limited by one’s understanding.