5 Helpful Tips In PDF Editing That Everyone Should Know
New on PDF editing? Or just someone who wants to improve their skills with it? Then you’ve come to the right article. We’ve narrowed down five of the most underrated tips in editing PDFs for easier collaboration and sharing.
1. Convert PDF to Word or any type of MS Office format document
While converting MS Office-based formats like Word and Excel is commonly done worldwide, one of the most underrated tricks in editing PDF is that you can actually convert PDF to Word free with browser-based PDF applications like PDF Bear. Most people don’t know that this is possible because PDF or portable document format is always seen as the end-all for all document types. This means that when the file is already in PDF, it’s printer-ready.
This is actually the farthest from the truth because most PDF files undergo some sort of editing and annotating before it becomes a fully-formed printer-ready document. So if you want to convert a PDF you’ve been sent to a more editable format like Word, you can easily do so.
2. Combine several PDF files
If you are working on several related documents as one, let’s say a press kit involving a Word document, a Powerpoint presentation, and an Excel file. You can collate these three different files and package them into one cohesive file by turning them into one PDF file. To do this, you need to get a feature-rich standalone PDF reader, but if you’re on-the-go, using online repositories should do the job.
3. Search for specific words
For Windows and Mac users, and even Linux fans, going through a document and searching for a specific word or phrase for easier tracking and identification is godsent when editing by bulk. With PDF files, once you open the file, using “CTRL+F” or “Command+F” will usually result in a search bar where you can type the specific words you want to track inside the document.
4. For confidential PDFs, protect and encrypt
Working with confidential files or at least private ones needs some type of protection to make sure that the file will only be opened by the person who needs to see it. PDF files are usually the ones that are subjected to protection and encryption. Those statements of accounts from your bank and postpaid billing every month usually are in PDF and are encrypted with a password for protection.
If you are working with a document or a company that sends confidential files to its customers every now and then, or even when you are just sharing files over the net with your higher-ups, protecting and encrypting the file in question should be a necessity. The process is fairly simple; you just have to find the option for encryption, set the password, and let the PDF editor work its magic.
5. View PDF for full-screen viewing and reading
When reviewing PDF files, it can be annoying reading it in restricted mode. Most users will settle for the mode where viewing and reading need scrolling. A nifty trick to enhance the experience is to set it for full-screen viewing and reading. This way, the PDF file will read like a book, or at least depending on what the original creator intended for it to read.
Takeaway
Editing PDF should be easy. But if you’re an amateur with no experience with PDF editing, heeding these tricks will save you a lot of time searching for instructions to do a single edit. Always bear in mind that editing a PDF file is like annotating an already printed material – you can only do so much.
Rene Bennett is a graduate of New Jersey, where he played volleyball and annoyed a lot of professors. Now as Zobuz’s Editor, he enjoys writing about delicious BBQ, outrageous style trends and all things Buzz worthy.
