7 Must-Have Office Automation Tools to Help Your Business Thrive

Office Automation Tools

If you own a business, then there are probably some tasks that you know you and your employees don’t do as well as someone else could. It’s easy to write these sorts of instances off—after all, how much can they really affect your company? 

The truth is a lot, which is why incorporating office automation tools is essential.

Different types of software can give your business a leg up above the competition. While many of the tasks that automation software can help do might seem small, they can have a big impact on the output of your business. 

So what types of office automation software should you think about getting?

Keep reading to learn about seven of the best office automation systems that can transform and streamline your business. 

1. A Reimbursement Management System 

If you have employees that are frequently out of the office on business trips, client meetings, and other events, it’s easy for them to accumulate lots of company expenses. 

In traditional office setups, employees hold on to their receipts and papers, then submit them to the accounting department for reimbursement. Aside from being time-consuming, the level of human error in this sort of process can be huge. 

Programs like Expensify allow your employees to scan receipts with their phones right when they get them. The software then automates everything, ensuring that nobody has to worry about sorting through stacks of papers ever again. 

2. Quality Control Software 

You might think that your employees are perfect, and while they’re most likely hard-working, they’re still human. That means that mistakes will happen, which is why getting a program to find and identify them is so important. 

Programs like this quality control and inspections platform work to identify errors as soon as they occur. This prevents them from getting bigger and causing damage.

Customers will appreciate the fact that your business takes serious steps to minimize mistakes and eliminate risk factors. Quality control software also eliminates traditional bottlenecks caused by manual checks.

3. A Faculty Management Program 

When your business begins to grow and get larger, managing everyone can become a hassle. At the same time, you also don’t want the security of your office to suffer. That’s where faculty management programs come in handy.

Systems like Kisi work with everyone’s smartphones to ensure that only authorized personnel can enter the building. This prevents you from having to print out and assign ID cards for company personnel.

These sorts of programs also allow you to revoke security access if necessary. This means that if an employee leaves your company, you can set it so that they no longer have access. 

4. Visitor Management Technology

If you have someone who shows up at your office that isn’t an employee, you want to make sure that they know where to go and what to do. That’s where programs like Envoy come into play.

Receptionists and secretaries play an important role in office life, but they can’t handle everything. Let them work on improving office culture while you let software programs handle visitors.  

From visiting clients and guests to deliveries and shipments, you’ll never have to waste time dealing with tasks that would otherwise slow down operations again. 

5. A Room Reservation Program 

Software like Robin is able to show you which spaces are open. If a space isn’t open at the moment, Robin can show you the next available time that it will be free.

Detailed analytics can provide you with further information about reservations and scheduling outlook. But even with booking software like this, there are many cases when the room is booked but no one is actually there. For tracking room reservation status and avoiding these kinds of cases, occupancy sensors for offices appear to be more productive.

6. Task Management Software

Keeping up to date with who’s doing what is hard enough during normal work times, but it’s especially hard now as much of the workforce continues to work from home. Make sure that everyone stays on the same page with Trello.

Trello is one of the many excellent cloud-based project tools. It lets you set deadlines, assign tasks, and provide employees with feedback. Think of it as the ultimate collaboration tool. 

To stay organized, it lets you use a number of different tools. Cards, boards, and lists will help everyone know exactly what they need to be doing, as well as how their tasks relate to those of others. 

7. The Ultimate Communication Program 

Luckily, programs like Slack make it easy for you.

Slack is a business communication platform that can help streamline communication for even the biggest companies. It allows you to create different communication channels, meaning that you can have one for the accounting team, one for sales, and even one for memes.

It also lets you share documents and other types of files with your employees. 

Invest in the Different Office Automation Tools

Modern business requires you to be innovative, constantly looking for areas that you can streamline. The right office automation tools can help you do that. 

Make a point to take advantage of some of the different tools mentioned in this guide. You can be certain that they’ll help boost your efficiency, allowing you to focus on the tasks that matter the most. 

Do you now have a better understanding of what types of office automation software you can incorporate into your business? If you do, make sure to check out some of our other articles for more business-related guides and tips.

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About the Author: Piran Tarapore